Office Administrator – Los Angeles

At Frederick Fisher and Partners, our mission is simple—improve life through architecture. Known for cultivating and enriching living, learning, and working spaces for some of the world’s most prestigious educational, cultural, and civic institutions, we have committed our practice to enhancing the passion and energy of communities and organizations of all kinds.

Guided by four pillars—Process, Context, Function, and Aesthetics—FF&P engages in our design work thoughtfully and thoroughly. While our architecture reflects the rich variety of the clients and communities we serve, our ethos emphasizes clean elegance, domesticity, and delight. In everything we create, we strive to integrate innovation and collaboration, beauty and authenticity, buildability and sustainability, and a broad cultural perspective. Our diverse, award-winning projects share a common approach of connecting people to their environments and each other

In addition to competitive salaries, benefits, 401K options, and paid vacation time, FF&P prides itself on its special office culture. We are a team that truly cares about our work and each other, and we value inclusion, respect, and camaraderie. While we strive for cohesion across our LA and New York studios, we also believe everyone’s voice matters. Lifelong learning is a priority, and we encourage our talented staff to share their knowledge and interests.

Job Description: 

Provide administrative support for internationally known architectural firm located in West Los Angeles. This position is key to the successful operation of our practice, as well as establishing a positive first impression to our business partners and clients. Responsibilities are listed below but are subject to change based on the needs of the practice.

Responsibilities:

• Welcome clients, consultants, and visitors.
• Maintain internal phone directory.
• Screen incoming calls and re-direct as appropriate or take adequate messages.
• Receive and distribute mail.
• Manage outgoing and incoming shipments and overnight packages.
• Maintain office calendars and/or contact databases.
• Maintain office events calendar, GPS, and conference rooms.
• Arrange office travel, including airfare, hotel, and rental cars.
• Assist Partners in office organization activities.
• Maintain office supplies inventory.
• Maintain the kitchen, conference rooms, lobby, and lunch table.
• Help the Marketing team when appropriate.
• Manage the external office cleaning company.
• Coordinate Partners’ professional membership obligations – financial, continuing education, etc.
• Light filing and clerical duties.

Qualifications:

• Associate or bachelor’s degree.
• At least 3 years of professional work experience in an office/administrative role.
• Excellent administrative and office support skills.
• Fluent in Microsoft office applications including Outlook, Word, Excel, and PowerPoint.
• Reliable, Timely, Attention to details, Commitment to support, Excellent communication skills.
• Interest in Graphics is ideal.
• Knowledge of AEC industry a plus.

Benefits: 

• Casual work environment
• Flex time hours (M-Th 8-6, Friday 8-12)
• 9 Paid Holidays
• PTO
• Medical, dental, vision, STD/LTD coverage
• 401(k)

Submission Requirements:

Please submit a single PDF including cover letter, and resume to info@fisherpartners.net with the subject heading “Office Administrator—Los Angeles”. File size must not exceed 5MB. Due to the high volume of resumes we receive; we are only able to respond to those applicants we are interested in interviewing.